Executive Assistant

About the role

Solace is seeking an Executive Assistant to provide strategic support to senior leadership, including C-suite and Vice Presidents within the Finance department. This role acts as a partner to enable executives to operate efficiently by managing complex calendars, communications, and operational cadences. The position requires exceptional judgment and the ability to anticipate needs in a high-growth, fast-paced environment.

Responsibilities

• Manage complex, multi-time-zone calendars and prioritize meetings based on strategic value.
• Triage inbound requests and resolve scheduling conflicts to protect executive time.
• Plan and execute leadership meetings, team offsites, and company events.
• Act as a proxy in meetings to capture notes, clarify decisions, and drive action items.
• Draft and edit professional communications on behalf of executives.
• Serve as a primary point of contact for internal leaders and external stakeholders.
• Manage end-to-end travel logistics, itineraries, and expense reporting.

Required skills

• Calendar management
• Project management
• Executive communication
• Operational support
• Stakeholder management

Nice to have

• Fintech experience
• Startup experience
• Healthcare industry knowledge
• Finance department support

Qualifications

• 5+ years of experience supporting senior executives at the VP or C-suite level

About the Company

Solace is a Series C startup founded in 2022 that aims to simplify the U.S. healthcare system by pairing patients with expert advocates. The company is backed by major venture capital firms and is focused on redefining healthcare with urgency and precision.