Executive Assistant III

About the role

Affirm is seeking a resourceful and detail-oriented Executive Assistant to support two Vice Presidents across the UK business and EMEA Technology organisation. The role involves managing complex calendars, coordinating travel and events, and ensuring leaders are prepared for meetings while maintaining strong documentation practices. You will partner with cross-functional teams and the global leadership support network to facilitate effective operations.

Responsibilities

• Provide high-quality administrative support to two Vice Presidents
• Manage inboxes, calendars, scheduling, and meeting prioritisation
• Co-ordinate core meetings, including drafting agendas, preparing materials, and tracking follow-up actions
• Manage incoming correspondence and coordinate intake for the managed office facility
• Ensure leaders are prepared for meetings by linking documentation and providing reminders
• Co-ordinate team events, offsite meetings, and travel arrangements
• Support expense reporting and travel coordination through the Navan system
• Prepare documents and presentations using Google Suite and Microsoft Office
• Pro-actively engage and develop effective ways of working utilising AI tools

Required skills

• Executive support
• Calendar management
• Google Suite
• Microsoft Office
• Navan
• Notion
• Zoom
• AI tools
• Codex
• Claude

Qualifications

• 8+ years of relevant executive support experience
• Experience supporting Board level leaders in a fast-paced, dynamic, and cross-functional environment
• Experience providing clerk or administrative support for Board and/or sub-committee meetings
• Experience working in or supporting a regulated UK business

Benefits

• 100% subsidized medical coverage
• Dental insurance
• Vision insurance
• Monthly tech stipend
• Monthly wellness stipend
• Flexible time off
• Employee stock purchase plan

About the Company

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.