Executive Assistant

About the role

As an Executive Assistant at Cradle, you will support two founding executives by managing their calendars, inboxes, and travel arrangements. You will handle both professional and personal administrative tasks to ensure their time is optimized and focus is maintained. This role requires a proactive individual who can manage complex logistics and maintain discretion in a fast-paced environment.

Responsibilities

• Run two calendars as one system: Protect focus time, balance competing priorities across time zones, and decide what deserves a meeting and what can be an email.
• Own the inbox front line: Triage, draft and reply on their behalf to customers, investors, candidates and the team, so the important things surface and the rest gets handled.
• Plan travel end to end: Customer visits, conferences and trips between Amsterdam, Zurich and the US, from flights and hotels to the meeting room and dinner booking on the other side.
• Take care of personal and life admin: Appointments, household logistics, official paperwork, bills and renewals, handled so none of it lands on their desks.
• Prepare every important meeting: Make sure briefs and context are ready beforehand, and follow up on decisions and action items afterwards.
• Make recurring admin disappear: Automate repeated processes so they mostly run themselves.

Required skills

• Executive support
• Calendar management
• Inbox management
• Travel planning
• Google Workspace
• Administrative support

Nice to have

• German fluency
• Startup experience
• Swiss administrative procedures
• Todoist
• Notion
• Linear

About the Company

Cradle is a software platform for AI-guided discovery and optimization of proteins, helping biologists design proteins faster and at scale. The company is an experienced team of just under 100 people with offices in Amsterdam, Boston, and Zurich.