Executive Assistant

About the role

Outpost is seeking an Executive Assistant to support the CEO and manage hiring coordination. This role involves managing complex diaries, international travel, and logistics, while also owning the scheduling and candidate experience for a high-volume interview loop. The ideal candidate is highly organized, proactive, and eager to learn how a fast-growing fintech company is built.

Responsibilities

• Manage the CEO's diary, logistics, and focus time to ensure smooth daily operations.
• Coordinate international travel and prepare meeting materials and background briefings.
• Oversee the full interview loop, including scheduling across multiple time zones and managing candidate communication.
• Track and manage hiring pipelines, feedback, and onboarding logistics.
• Support board and investor preparations, internal communications, and administrative tasks for suppliers and tooling.

Required skills

• Executive support
• Recruiting coordination
• Operations support
• Notion
• Slack
• Linear
• Scheduling
• Written English

Nice to have

• Recruiting coordination exposure

Qualifications

• 1–3 years in an EA, team assistant, recruiting coordinator or ops support role

Benefits

• Equity
• Salary
• Training

About the Company

Outpost is a modular back office for global commerce that helps companies unlock new markets by managing tax, payments, treasury, and operations. The team consists of leaders from companies like Revolut, Airwallex, and Adyen, and is backed by top-tier fintech investors.