Executive Assistant - Tech Leadership

About the role

The Executive Assistant will provide operational support to the Labs Leadership team, including the CTO and Chief Data & AI Officer. This role involves managing complex calendars, coordinating travel, and overseeing administrative projects to ensure executive efficiency. You will also lead event planning and management for internal team activities and conferences.

Responsibilities

• Coordinate and proactively manage executive business calendars
• Arrange end-to-end travel logistics including flights, hotels, and visas
• Prepare and process expense reports in line with internal policies
• Handle sensitive and confidential information with discretion
• Manage and coordinate specific projects such as client visits and team building
• Raise purchase orders and track invoices in liaison with Finance
• Own end-to-end logistics for internal events, offsites, and conferences

Required skills

• Calendar management
• Travel coordination
• Expense management
• Event planning
• Purchase management
• Google Suite
• Slack
• Confluence
• French
• English

Nice to have

• AI tools
• TravelPerk
• Expensya
• Lucca
• Dust

Qualifications

• 3-5+ years of experience as an Executive Assistant
• Fluent in French (C2 level)
• Fluent in English (B2 level)

About the Company

Founded in 2012, Mirakl is a leader in marketplace innovation, providing an enterprise platform that enables retailers and B2B organizations to launch and scale marketplaces. With dual headquarters in Boston and Paris, the company supports a global ecosystem of over 450 marketplaces.