Remote Office Assistant

About the role

Coalition Technologies is seeking a detail-oriented Remote Office Assistant to support administrative, bookkeeping, billing, reporting, and data entry tasks. This role involves maintaining company records, organizing client documents, and assisting with internal operations in a fast-paced remote environment. The position offers significant growth potential with opportunities for advancement into the Accounting team or other departments.

Responsibilities

• Answering phones and emails
• Completing entry-level bookkeeping tasks, including recording expenses, organizing receipts, and maintaining transaction records
• Resolving billing issues with clients and internal team members
• Providing account access, usage reports, data analysis, and other ad hoc support for team members
• Supporting quality assurance checks for internal and client-facing reports
• Organizing new client contracts, creating invoices, and processing client payments
• Contributing to internal database maintenance, upkeep, and data entry
• Researching, ordering, and distributing company-wide gifts two to three times per year
• Organizing company events, competitions, and special projects throughout the year
• Facilitating company holiday calendars, time-off calendars, and schedule variation calendars

Required skills

• Communication skills
• Administrative support
• Bookkeeping
• Billing
• Reporting
• Data entry
• Attention to detail
• Organizational skills

Nice to have

• Spreadsheet skills
• Google Sheets
• Microsoft Excel
• QuickBooks Online
• Google Workspace

Benefits

• Profit-sharing bonus plan
• Paid Time Off
• Subsidized gym memberships
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• International Health Insurance Reimbursement Program
• Device upgrade program
• Learning reimbursement program

About the Company

Coalition Technologies is committed to delivering high-quality work for our clients while providing our team with a fun, thriving, innovative, and growth-focused work environment. We have supported remote team members for more than a decade.