Special Projects Manager

About the role

The Special Projects Manager in the CEO Office is responsible for the end-to-end execution of critical company projects, starting with the launch of the next-generation platform. This role involves managing cross-functional dependencies, driving decision-making processes, and ensuring organizational readiness across teams. You will work closely with the founders to turn complex requirements into actionable plans and clear decision briefs.

Responsibilities

• Run the project operating system including task tracking, open-questions logs, and weekly syncs
• Own the integrated project plan across product, go-live, commercial, and legal workstreams
• Turn open questions into decision briefs and escalate risks with clear options
• Drive readiness across Sales, Customer Success, Support, and Solution Engineering teams
• Coordinate pilot customers and plan future facility rollouts

Required skills

• Project Management
• Stakeholder Management
• Cross-functional Leadership
• Strategic Planning
• German
• English

Qualifications

• 3+ years running complex, multi-stakeholder software projects
• Experience in top-tier consulting, PMO, or BizOps at a scale-up

Benefits

• Stock options
• 30 vacation days
• Birthday off
• Germany Transport Ticket
• Urban Sports Club
• Company off-sites
• Blinkist subscription
• Audible subscription
• Language courses
• Flexible working hours

About the Company

Voize is a fast-growing startup that builds AI companions to automate digital workflows for frontline workers, aiming to give them more time to focus on people. The company is backed by $50M in Series A funding from leading VCs and supports over 200,000 users across 2,000 facilities.