Recruiting Operations Coordinator

About the role

The Recruiting Operations Coordinator will help scale hiring efforts by ensuring efficient operations across multiple functions and markets. This role involves managing interview coordination, ATS data, and candidate communications while supporting recruiters and hiring managers. The ideal candidate is detail-oriented and thrives in fast-moving environments by bringing structure to hiring processes.

Responsibilities

• Coordinate interviews across candidates, interviewers, and hiring teams.
• Manage candidate communication throughout the hiring process.
• Maintain ATS data quality, workflows, and hiring records.
• Track hiring pipelines and ensure timely follow-ups.
• Support recruiter and hiring manager operations.
• Prepare hiring reports, summaries, and recruiting metrics.
• Identify process bottlenecks and recommend improvements.
• Help maintain a high-quality candidate experience.

Required skills

• Recruiting coordination
• Talent acquisition
• Operations
• Administrative support
• Project management
• ATS platforms
• Spreadsheets

About the Company

ActAI aims to build proactive, AI-native applications for users who are not used to complex prompting. The company focuses on high reliability for long-running workflows, persistent context, and real-world task completion to help organize people's lives.