Executive Assistant

About the role

Omnea is seeking a highly organised and proactive Executive Assistant to serve as the backbone of the executive office. This role involves managing complex schedules, acting as a primary point of contact for key stakeholders, and providing strategic administrative support to help the leadership team scale the business. The ideal candidate will thrive in a fast-paced, high-growth environment and possess the ability to manage conflicting priorities with discretion and efficiency.

Responsibilities

• Manage and coordinate complex executive calendars across multiple time zones
• Act as a gatekeeper for executive time, filtering communications and prioritising tasks
• Plan and coordinate internal and external meetings, including agenda preparation and follow-up tracking
• Assist with the preparation of board materials, investor updates, and briefing notes
• Handle all travel arrangements, including itineraries, flights, and accommodation
• Manage operational tasks such as expenses, invoices, and budget tracking
• Identify and implement systems and processes to improve overall executive productivity

Required skills

• Executive support
• Calendar management
• Stakeholder management
• Operations
• Communication
• Project management

Nice to have

• Slack
• Notion
• Google Suite

Qualifications

• 3-5 years of work experience as an EA, PA, Chief of Staff, or Founders Associate
• Experience in a high-growth startup or tech environment
• Equivalent practical experience in an intense and difficult professional role

About the Company

Omnea is an AI-native platform reinventing enterprise procurement by connecting every person, step, and system to make buying fast, safe, and efficient. Backed by major investors including Khosla Ventures, Insight Partners, and Accel, the company is scaling rapidly and is trusted by global enterprises like Spotify, MongoDB, and Monzo.